Faxing has been around for over a century, and like most technology, has experienced many advancements. These include increased speed, efficiency, greater security, and the ability to be moved from local analog based platforms to a secure, digital and web based service.
Faxing via the Cloud allows users to maintain the same inbound and outbound functionality that they are used to having with local on-premises based system, analog fax machines, and Multi-Function Printers, but without requiring any local infrastructure to do so. In many industries, such as healthcare and finance, there are regulations to abide by when utilizing fax to transmit confidential information like credit card data or PHI (Protected Health Information). Cloud fax helps ensure compliance for HIPPA (Health Insurance Portability and Accountability Act), PCI (Payment Card Industry), and GDPR (General Data Protection Regulation).
With a cloud fax service, your company is able to access all your faxes online, from any device, at any time.
So, how do you know if it’s time to migrate your fax environment to the cloud?
1. You Want to Manage Less Infrastructure and Free Up Internal Resources
Most cloud fax services require little to no local infrastructure to maintain the same sending and receiving capabilities. Customers can eliminate all analog or digital phone lines, all physical fax machines, all servers, databases, and desktop clients. Additionally, there are no more costly system upgrades and migrations to manage, freeing up your limited internal resources for other projects.
2. You Have Unpredictable Fax Volumes
Unlike traditional fax hardware, cloud-based faxing provides on-demand scalability. Cloud fax services can accommodate your busiest peak traffic periods, without the need for costly infrastructure that sits idle during most hours of operation. Plus, because cloud fax solutions are not restricted by the number of ports and channels available on the local fax hardware, your outbound faxes will never be delayed and you’ll never miss an inbound fax again.
3. You Want to Cut Costs and Save Money
Migrating your fax infrastructure to the cloud allows you to eliminate the cost of sending and receiving faxes over traditional phone lines. By using the internet connection already in place, you only pay for the volume you use, with no fixed line costs or long-distance charges. Cloud-based solutions also eliminate the cost of software and hardware maintenance and complex system upgrades. For many customers, migrating to the cloud provides a higher level of service at a lower total cost of ownership.
4. You are Migrating to a New Phone System or Moving to a UCaaS Solution
Many customers are retiring their legacy phone systems in favor of cloud-based UCaaS solutions like RingCentral, Dialpad, Microsoft Teams, 8×8, Vonage and others. These services typically offer limited faxing capabilities and limited desktop functionality that do not meet the business’s faxing needs. A dedicated cloud fax service can ensure your user’s maintain the functionality and performance they have become accustomed to.
If your company is searching for cloud fax expertise, Instant InfoSystems has provided companies with industry-leading solutions to help companies streamline business processes, improve security, and optimize operational networks for 30 years. We pride ourselves on a customer-first focus and deliver an unparalleled level of customer service and technical support.
We can help you leverage the power of the cloud to improve all areas of your business: document transmission, network efficiency, communications, and the customer experience. To learn more, schedule a FREE consultation.