7 Reasons to Migrate Your Fax Environment

Over the years, companies have made the migration from their on-premise fax server to the cloud. This is due to the high error rate of the machine, maintenance costs, confidential documents left out, and customer dissatisfaction. Cloud fax can solve these issues and provide additional benefits to your organization. 

You may feel unsure about making a fax migration, so here are seven reasons to move your fax infrastructure to the cloud. 

1. Multiple Solution Options Available

You don’t have to pick one or the other because there are many options available.

2. Seamless Transition

This process shouldn’t disrupt your usual day-to-day business processes or end-user experience. When you have the right partner to help you coordinate your transition, such as Instant InfoSystems, you won’t have to worry about downtime.

3. Security

By migrating to the cloud, your new fax environment will be capable of having faxes securely sent, via end-to-end encryption. And, because faxes can be sent and received directly from (and to) email and other applications, confidential faxes are never left sitting on a public fax machine or MFP. This amount of security allows companies in highly regulated industries to adhere to compliance requirements, such as HIPAA, FERPA, or PCI.


4. Ability to Scale Up and Down

Unlike traditional fax hardware, cloud-based faxing provides on-demand scalability, allowing companies to scale up and down as fax volumes fluctuate, paying only for the fax capacity needed. Plus, because cloud fax solutions are not limited to the number of ports available on the fax hardware, you’ll never miss an inbound fax due to a busy signal again. Many providers also offer blast faxing capabilities for any large outbound sends the business may require.

5. High Availability

Adapting your existing fax infrastructure to meet your current enterprise standards for business continuity and disaster recovery may be challenging.

It can also be very costly and complex to build a highly available on-premise server environment. These designs require duplicate software, hardware, and phone lines/carriers across at least two data centers or more as well as the connectivity and intelligence to synchronize the data, users, and phone calls between the locations in near real time.

A full cloud solution eliminates these complexities and manages all of this functionality for your organization.

6. Cost Savings

Moving your fax infrastructure to the cloud allows you to eliminate the cost of sending and receiving faxes over traditional phone lines. By utilizing the internet connection already in place, you pay only for the capacity you use with no fixed line costs or long-distance charges. Cloud-based solutions also eliminate the time and money associated with fax server software and hardware infrastructure and on-going maintenance.

7. Optimize and Maximize your Limited IT Resources

For many companies, employing highly specialized—and application specific— technical expertise for their fax environment can be challenging. By transitioning to the cloud, you won’t have to worry about employing your own team to manage your fax integration, errors, or outages.

If you’re not ready to migrate to the cloud, but still need assistance managing your existing fax environment, consider Instant InfoSystems Managed Services. Companies benefit from the highly specialized fax expertise of the IIS team, without the high cost of recruiting, training, and maintaining that expertise on staff. Let us be your trusted fax experts.

To talk to a fax expert about which solution is right for your organization, schedule a consultation today.

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